Agenda

Notes

Action

Status

Minutes of last meeting

The minutes of the meeting on 24th May 2004 were approved.

Matters arising

Perception server

This matter had been raised at the University IT Committee and it was agreed that nothing would happen in the short term. The need was recognised and would be considered further in the future. It was suggested that EK would have an insight to the IT Committee’s way of thinking.

EK to look in to

Faculty web server

Mark Ferguson was now working permanently for ISO. There was no immediate prospect of him being replaced. AC suggested using himself as a point of contact with problems arising which would enable him to build a case for Mark’s replacement. In the meantime, John Newland has been dealing with problems as a favour although this was not in his job description.

AC to pursue

Special needs computers

Issues have been resolved by redistributing machines by consultation. Things are running smoothly.

Terms of Reference

Computing and Maths is now known as Computing and Multimedia. The Computing Committee will still be known as Computing and Maths for one year as the budgets have not yet been reshuffled.

Macintosh Lab

Problems with the server have now been resolved and is now working to satisfaction. There was a meeting to review what happened with the Mac Labs which JSB found very useful and will help prevent the same problems happening again.

Change to procurement procedures

When items are approved for purchase there will be a designated procurer assigned. That person will be responsible for making sure the ordering, installing and planning is carried out. 90% of the time, this person will be EK and he is happy with this. This should eliminate some of the problems experienced with the Mac Lab where there was no single point of contact.

Budget for 2004-2005

The budget allocated to the Committee is £156,000. £75,000 of this is for hardware. The renewal of existing licences is approx £20,000. It is possible we may receive more money when the Faculty gets the rollover. We will know in Dec/Jan exactly how much we will get to spend in March.

British Computer Society accreditation visit

The accreditation visit took place on 10 November 2004 and was very successful. All the courses we asked for have been accredited with very minor conditions. The computer : student ratio was within limits. It was estimated to be 1:3. RT will establish the actual figure.

RT to establish ratio

University IT review

The Consultant submitted his report to the Directorate on 8 November 2004. The Directorate have not yet released it.

Any other business

AC has been informed by Estates that the leaky roof in Lion Gate can no longer be patched up and the lab needs a new roof. It was agreed that a fixed end date for the work needs to be negotiated to coincide with new equipment being installed and ready for the students return next year. A start date for June was suggested. AC to proceed.

AC to pursue

Date of next meeting

Two meetings to be fixed. One at start and one at end of spring term.